Monday, February 5, 2018

Painless Transition: Preparing Staff for Office Relocation

Moving house can seem daunting enough but moving offices adds a whole other layer of complexity as you have to prepare and coordinate your staff – something that’s easier said than done! With that in mind, it’s understandable that you want the process to be as smooth as possible for your staff. As experts in office removals Perth, we’ve seen our fair share of workplaces experience a change in location and we’re here to share our tips on helping staff manage the transition.

Ensure ongoing communication

No one likes being kept in the dark so keep all staff informed along the way of the progress with the office relocation. Send regular updates so staff know everything is tracking along as planned and organise a meeting so staff can ask any questions they may have about the move. Remember to give as much notice as possible – it’s normal for staff to be a bit resistant to moving and you need to give them time to adjust.

Give a moving timeline

Develop a calendar which outlines when moving day will be and what needs to be achieved before then. Make it clear what preparation staff need to do and when the various tasks need to be done. When it comes to packing, it’s often best to break it down so staff aren’t packing up the day before the move. For example, two weeks prior to the move have staff clean out their work areas and one week prior to the move have them pack up their personal items. Having a clear timeline avoids last minute panic and disorganisation and means staff are prepared for moving day.

Don’t expect too much

Although it’s reasonable to expect that staff will assist during your office relocation, remember that they still need to be able to do their jobs throughout the relocation process so don’t overload them. To make the process easier, you can consider hiring a professional packing service to take the pressure off staff. This is a particularly good idea if you have a large workplace with a lot of equipment and paperwork that need to be moved.

Show off the new space

Take the time to get staff familiarised with their new office by showing plans and pictures along the way. If possible, give staff a tour of the new location so they can see their workspaces. This also makes things a lot easier on moving day as your staff will know exactly where they need to go. Remember to focus on the benefits of the new office such as bigger workstations, better location, access to public transport or more parking.

Advise on amenities

Get staff excited about their new location by letting them know what amenities are close by the office. Offer information about food, drink and fitness facilities nearby so staff feel familiar in the area as soon as they start. Never underestimate the power of staff realising they’re in close proximity to good coffee!

Here at Emmanuel Transport, we make office relocation easy. We have significant experience in moving offices and can offer you guidance along the way to ensure your move runs as smoothly as possible. We also assist with the safe transportation of sensitive materials such as confidential files and computers. We work hard to ensure minimal disruption to your business.

For office relocation Perth, contact Emmanuel Transport today on 1300 582 008 or fill in our easy online enquiry form.

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